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Home of the Certified Professional Geologist
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BYLAWS OF
THE NORTHEAST SECTION
ARTICLE 1.0 ORGANIZATION, PURPOSES, AND GENERAL
POWERS
1.1 ORGANIZATION
1.1.1 Name The name of
this organization shall be the Northeast Section of the American Institute of
Professional Geologists.
1.1.2 Status This
Section is established in 1975 and is the successor to the New York Section,
established on July 7, 1966, in accordance with the Bylaws of the Institute. It
is a self-governing component of the American Institute of Professional
Geologists, a not-for-profit membership corporation organized under the laws of
the State of Colorado.
1.1.3 Territory The
territory within which this Section is authorized to represent and act for and
on behalf of the Institute, within the Bylaws and policies of the Institute, is
prescribed by the Institute and consists of the states of New York, New Jersey,
Connecticut, Massachusetts, Vermont, New Hampshire, Rhode Island, and Maine.
The territory of the Section may be expanded or decreased by action of the
Institute.
1.2 PURPOSES The purpose
of this Section shall be to further the purposes of the Institute within the
territory as-signed to it. In furtherance of its purpose as a component of the
Institute, this Section shall have the following additional purposes not
inconsistent with those of the Institute:
1. to represent the
members of the Institute assigned to this Section through the Section's
delegate on the Advisory Board of the Institute;
2. to encourage nonmember
geologists within the territory of this Section to obtain the qualifications
for and to apply for membership in, or affiliation with, the
Institute;
3. to assist in the screening and
selection of applicants for membership or affiliation in accordance with the
Bylaws, policies, procedures and directives of the Institute;
4. to monitor and influence
legislation and regulation affecting the professional activities of geologists
within the territory of this Section, in accordance with the legislative and
regulatory goals and objectives of the Institute and the Institute's Policy on
Advocacy;
5. to promote the professional
awareness and technical skills of geologists, the interchange of ideas and the
cohesion and fellowship of the profession through professional and educational
meetings;
6. to provide liaison between the
members of this Section and the local geological community, the states
comprising its territory, and the public;
7. to enhance the image,
reputation and awareness of the profession and the Institute through the
dissemination of information to governments, schools, civic organizations and
the general public; and
8. to assist and support the work
of the Institute.
1.3 POWERS
1.3.1 Powers
Granted. Within the territory assigned to it by the Institute, and in
furtherance of the purposes of the Institute and this Section, this Section
shall have all the powers and authority necessary to carry out its functions,
within the limitations established by the Institute. In particular, this
Section shall have the following powers:
1. subject to the approval of the
Institute, to adopt and amend these bylaws to govern its organization and
affairs;
2. to propose dues for the members
and affiliates assigned to it by the Institute;
3. to determine its governance and
organizational structure, and to elect the officers and appoint the committees
and others necessary to carry out the purposes of this Sec-tion;
4. to raise funds and make
expenditures within the budgets and fiscal criteria approved and established by
the Institute, which funds shall at all times, however, remain the property of
the Institute under the management of this Section; and
5. to establish subsidiary
districts and chapters to operate within the territory and under the
supervision of this Section.
1.3.2 Limitations This
Section shall take no action which shall contravene any Bylaw, policy,
procedure or directive of the Institute. In particular, this Section shall have
no power to do any of the following:
1. to bind or make statements on
behalf of the Institute;
2. to incur any liability or
financial obligation in excess of the assets in the custody of the
Section;
3. to own any real
property;
4. to approve or deny admission to
membership in the Institute, or to impose any form of discipline upon a member
of the Institute; or
5. to establish or maintain any
category or class of membership or affiliation other than those permitted by
the Institute.
ARTICLE 2.0
MEMBERSHIP
2.1 SECTION
COMPOSITION This Section shall be comprised of all Members and
Affiliates of the Institute, in such categories or classes as have been
established by the Institute, who maintain residency or their principal places
of business within the territory of this Section.
2.2 RIGHTS AND PRIVILEGES OF
MEMBERS AND AFFILIATES Members and Affiliates shall have all the rights
and privileges in this Section as are afforded to them by the Bylaws of the
Institute.
ARTICLE 3.0
SECTION MEETINGS
3.1 ANNUAL MEETING
3.1.1 Notice This
Section shall hold an annual membership meeting during the month of October in
each year at a location determined by the Section Executive Committee. The date
of the annual meeting or any other meeting of this Section shall not conflict
with the published date of the Annual Meeting of the Institute. Written notice
of the date, time and location of such meeting shall be provided to each Member
and Affiliate of this Section not less than 60 days in advance of the meeting.
Such notice may be contained in a regular or special publication of this
Section.
3.1.2 Business The
business at the annual meeting shall include the announcement of the election
of Section officers as provided in these Bylaws; the delivery of this Section's
annual report; and any other business which may properly come before the
meeting.
3.2 OTHER MEETINGS Other
meetings of this Section may be called at any time by the President or by the
Section Executive Committee, upon 15 days notice. Notice may be provided by
publication of a schedule of meeting dates in a regular publication of this
Section.
3.3 CONDUCT OF
MEETINGS
3.3.1 Quorum A quorum at
any meeting of this Section shall be ten percent of the Members, but in no
event shall a quorum be less than ten Members.
3.3.2 Voting and
Decisions Unless otherwise provided in these Bylaws, all questions,
elections and decisions shall be decided by a majority of those voting. No
voting by proxy shall be permitted.
3.3.3 Mail Ballot Any
election or question that may be decided at a meeting of this Section may, at
the discretion of the Section Executive Committee, be decided by a mail
ballot.
3.3.4 Parliamentary
Authority Meetings shall be conducted in accordance with the most recent
edition or revision of "Robert's Rules of Order," to the extent that such rules
are practicable and are not superseded by these Bylaws or by other rules or
procedures of the Institute or adopted by the Section Executive
Committee.
ARTICLE 4.0
GOVERNANCE
4.1 MANAGEMENT OF THE
SECTION
4.1.1 Section Executive
Committee The business and affairs of this Section shall be managed and
operated by or under the direction of the Section Executive Committee composed
of the following: the President, the Vice President (President-elect), the
Secretary, the Treasurer, the immediate past president, and six Executive
Committee Members.
4.1.2 Meetings The
Section Executive Committee shall meet at least six times a year, at a time and
location determined by it. Meetings may be held by conference telephone call.
Decisions may be made by unanimous written consent where a meeting is
impractical. Minutes of meetings and decisions of the Executive Committee shall
be kept, and all actions shall be reported to the membership in a regular
publication of this Section.
4.2 OFFICERS
4.2.1 Officers The
Officers of this Section shall consist of the following and such additional
officers as may be designated by the Section Executive Committee. 1. the
President; 2. the Vice President (President-Elect); 3. the Secretary; 4. the
Treasurer; [and] 5. the immediate past president.
4.2.2 Terms of
Office Terms of office of the officers shall be two years. All terms
shall begin on January 1.
4.2.3 Limitations on
Terms No person shall hold the same office for more than four
consecutive years.
4.2.4 Removal of
Officers Any officer may be removed by a vote of a three-quarters
majority of the members of the Section Executive Committee for failure to
perform with such diligence as is required by the office, or by action of the
Institute in accordance with Institute Bylaws.
4.2.5 Vacancies A
vacancy in the office of President shall be filled by the Vice President
(President-Elect), who shall serve out that term and thereafter serve a full
term as President. Other vacancies shall be filled for the unexpired term by
appointment by the Section Executive Committee, except where the Institute has
appointed an officer or director to succeed one who has been removed by the
Institute.
4.3 EXECUTIVE
COMMITTEE MEMBERS
The Executive
Committee Members are elected officials who, with the Officers of the
Section, constitute the voting segment of the Executive Committee. In the event
that the Section Executive Committee subdivides its territory into two or more
districts, as provide din Article 6 of these Bylaws, there shall be at least
one Executive Committee Member from each district.
4.3.1 Terms of
Office All Executive Committee Members shall serve overlapping two-year
terms, with three (3) Members to be elected each year.
4.4 NOMINATION AND ELECTION OF
OFFICERS
4.4.1 Nominating
Committee The Nominating Committee shall consist of the immediate past
president and two other members appointed by the President.
4.4.2 Report of the Nominating
Committee No later than July 20, the Nominating Committee shall submit
to the Section President the names of one or more candidates, who are qualified
and willing to serve, for each office.
4.4.3 Write-In
Candidates Provision shall be made on the ballots for additional
candidates for each office.
4.4.4 Election of
Officers Election shall be by a mail ballot. The ballot shall be mailed
to all Members no later than August 20. Election shall be by a plurality of all
qualified ballots cast. In order to be counted, ballots must be received by the
Section Secretary no later than the date of the Annual Fall Meeting of the
Section.
4.5 DUTIES AND RESPONSIBILITIES
OF OFFICERS
4.5.1 President The
President shall preside at all meetings of this Section and of its Executive
Committee, and shall perform the duties customary to the office. The President
shall be the official spokesperson for this Section and shall execute all
documents and official correspondence of this Section as are appropriate. The
President shall appoint the members of all committees of this Section. The
President shall be responsible for carrying out all of the policies and
direc-tives of the Section Executive Committee, except where such
responsibility is specifically assigned to another officer.
4.5.2 Secretary The
Secretary shall perform the duties customary to the office, those assigned by
these Bylaws or by the Section Executive Committee, and those required of a
Section Secretary by the Institute. The Secretary shall keep, maintain and have
custody of the Bylaws, official documents and correspondence of this Section
and the minutes and records of the meetings and decisions of this Section and
of the Section Executive Committee. The Secretary shall be responsible for
giving all notices required by these Bylaws.
4.5.3 Treasurer The
Treasurer shall perform the duties customary to the office, those assigned by
these Bylaws or by the Section Executive Committee, and those required of a
Section Treasurer by the Institute. All Section financial resources are the
property of the Institute, which are placed in the custody and under the
management of the Section Treasurer under the ultimate authority of the
Institute Treasurer. The Treasurer shall keep an accurate accounting of all
Section financial transactions and account balances, and shall insure that all
funds received are properly deposited and disbursements properly made from the
Section's accounts. The Treasurer shall be responsible for preparing and
submitting the annual financial statements and reports of this Section, and
such other financial reports as may be required by the Executive Committee or
the Institute.
4.5.4 Immediate Past
President The immediate Past President shall be the Delegate
representing the Section on the Advisory Board of the Institute.
4.5.5 Vice
President/President-Elect In the event of the absence, resignation,
death, or disability of the President, the Vice President shall have and assume
the powers and duties of the President. The Vice President shall also be the
President-Elect.
ARTICLE 5.0
COMMITTEES
5.1 GENERAL
PROVISIONS
5.1.1 Institute-Required
Standing Committees The Section Executive Committee shall establish the
following standing committees as required by the Institute: 1. Screening
Committee 2. Nominating Committee 3. Regulation and Legislation 4.
Membership
5.1.2
Appointments Unless otherwise provided in these Bylaws or in the
resolution of the Section Executive Committee establishing a committee, the
President shall appoint, and shall have the power to remove, the Chairman and
members of all Section committees.
5.1.3 Extent and Limitations of
Authority All committees shall be subject to the directions and
instructions of the Section Executive Committee. No committee, nor the chairman
or any member of any committee, shall have any authority to make or set policy,
to issue any official statements on behalf of this Section, or to act for or
bind this Section in any other way, without the express authorization of the
Section Executive Committee.
5.1.4 Reports Each and
every committee of this Section shall file a written report with the Section
Executive Committee not less than once each year, a copy of which shall be kept
with the minutes of the Section Executive Committee.
5.2 SECTION SCREENING
COMMITTEE
5.2.1 Composition The
Section Screening Committee shall consist of a Chairman, appointed annually by
the Section President, and at least two other assigned members selected by the
Chairman with the consent of the Section President. The number and
qualifications of the members of the Screening Committee shall be generally
representative of the membership of this Section.
5.2.2 Duties and
Responsibilities The Section Screening Committee's function is to assist
the Institute in evaluating the qualifications and credentials of applicants
for membership or affiliation in the Institute.
5.2.3
Confidentiality The Chairman and each member of the Screening Committee
shall preserve all applications, references, and inquiry material in strict
confidence, and shall not disclose such information except as authorized by the
Institute. Files relating to the investigation of an applicant shall be kept by
the Chairman until the final recommendation of the Screening Committee has been
made, whereupon the application and all of the inquiry material and supporting
data shall be forwarded to Institute Headquarters, and shall not be retained by
the Screening Committee or this Section. Applications upon which action has not
been completed by the end of the term of office of the Chairman will be
transmitted to the succeeding Chairman.
5.3 ANGELO TAGLIACOZZO MEMORIAL
GEOLOGICAL SCHOLARSHIP COMMITTEE
5.3.1 Purpose In 1986,
the Section established the Angelo Tagliacozzo Memorial Geological Scholarship
fund to recognize the dedicated leadership and service of Angelo Tagliacozzo
following his untimely passing in October 11, 1986. The Scholarship provides
annual grants to deserving undergraduate geology students at colleges and
universities within the Section's territory selected by the
committee.
5.3.2 Composition and
Duties The Angelo Tagliacozzo Memorial Geological Scholarship Committee
shall be comprised of a Chairman and members designated by the Section
President. In close coordination with the Section Executive Committee, the
Scholarship Committee shall solicit applications for scholarship grants, shall
evaluate said applications and recommend scholarship grants awards to the
Section Executive Committee in sufficient time before the Fall academic
semester.
5.3.3 Scholarship
Funding The Angelo Tagliacozzo Memorial Geological Scholarship shall be
funded by contributions from individuals and corporations, which shall be
solicited from time to time, by special events and by contributions from the
Northeast Section, in furtherance of Article 1.2 of these Bylaws. All
fundraising and scholarship award activities for the Scholarship shall be
conducted in accordance with applicable sections of the Internal Revenue
Code.
5.4 OTHER
COMMITTEES
5.4.1 Establishment The
Section Executive Committee shall establish committees of this Section, as may
be appropriate, to perform functions comparable to those of committees of the
Institute, to maintain liaison with such Institute committees, and to assist in
carrying out the purposes and objectives of the Institute and this Section. The
name, size, duration, and responsibilities of each Section committee shall be
determined by the Section Executive Committee; shall be recorded in the minutes
of its proceedings and the records of this Section; and shall be reviewed and
kept current by the Section Executive Committee on an annual
basis.
5.4.2 Term of
Existence The Section Executive Committee may discharge and dissolve any
committee at any time, except those committees required by the Institute. Every
committee, other than the standing committees specified herein, shall
automatically be discharged following completion of its work and the submission
of its report, recommendations or findings. The Secretary shall record such
discharge in the minutes of the Section Executive Committee and remove the
committee from the list of Section Committees.
5.4.3 Special
Committees The President may establish and appoint any ad hoc or special
committee as may be needed for special projects and functions of the Section.
Such action shall be reported to the Section Executive Committee and recorded
in the minutes thereof. Unless extended or renewed by affirmative action of the
Section Executive Committee, each such committee shall complete its work
within, and shall automatically be discharged at the conclusion of, the term of
office of the President.
ARTICLE 6.0
DISTRICTS AND CHAPTERS OF THIS SECTION
6.1 ESTABLISHMENT The
Section Executive Committee may subdivide its territory into two or more
districts. The Section Executive Committee may establish, alter or dissolve
subsidiary chapters.
6.2 DISTRICT AND CHAPTER
ORGANIZATION AND OPERATIONS Districts and chapters shall be organized by
the Section Executive Committee in accordance with the Institute Bylaws and
policies. This Section shall remain responsible to the Institute for the
conduct of all of the activities and affairs of such districts and chapters,
and for all reports and other responsibilities required by the
Institute.
ARTICLE 7.0
PROPERTY AND FINANCES
7.1 FISCAL YEAR The
fiscal year of this Section shall coincide with the Institute's fiscal
year.
7.2 SECTION FUNDS AND
PROPERTY
7.2.1 Property of
Institute The Institute is a single, unified organization, and all
property and funds held by a Sec-tion are the property and funds of the
Institute, entrusted to the Section for its use and benefit in accordance with
the purposes of the Institute. Upon dissolution of this Section, or otherwise
upon the demand of the Institute, this Section shall transfer all funds and
property held by it to the Institute, or as directed by the Institute. This
Section shall not permit any lien or encumbrance to be placed on any of the
funds or property held by this Section, without the express prior approval of
the Institute Executive Committee.
7.2.2 Section
Accounts All funds of this Section shall be deposited and maintained in
accounts in financial institutions designated by the Section Executive
Committee and approved by or meeting standards established by the Institute
Treasurer, and shall bear the name "American Institute of Professional
Geologists -Northeast Section." The Section Treasurer and the Section President
shall all be authorized signatories on all such accounts. As a safeguard
against emergencies, the National Treasurer shall also be a signatory on all
Section accounts. It shall be the responsibility of the Section Treasurer to
obtain all necessary signatures and authorizations required to open and
maintain such accounts, and to provide the depository with the Institute tax
identification numbers and other data.
7.2.3 Section
Property This Section shall hold no real property of any nature, nor any
interest in any real property. All personal property of this Section, other
than expendables and inventories such as office supplies, shall be held in the
name of the American Institute of Professional Geologists -Northeast Section.
This Section shall not acquire any property which would create a financial
burden upon the Institute. Any expenditure for property in ex-cess of $200
shall be subject to the approval of the Section Executive Committee.
7.2.4 Expenditures Funds
of this Section shall be disbursed by the Treasurer by check written on this
Section's accounts. Unless specifically approved by the Institute Executive
Committee, no expenditure may be made or debt or obligation incurred which
exceeds the assets held by this Section. Unless specifically approved by the
Section Executive Committee, no expenditure may be made or debt or obligation
incurred which is in excess of the amounts budgeted therefor.
7.2.5 Institute Tax
Exemption This Section shall comply with all requirements necessary to
maintain the Institute's tax exemption as a professional organization under
Section 501(c)(6) of the Internal Revenue Code and any similar state or local
tax exemptions; shall maintain and produce all records required for the proper
reporting by the Institute; and shall not engage in any activity, or collect or
disburse any funds which would threaten the tax exempt status of the Institute
or subject the Institute to any fines, penalties, or levies by taxing
authorities.
7.2.6 Reporting All
financial transactions, including receipts, expenditures, and fund balances,
shall be reported to the Institute at such times and in the form and manner
required by the Institute.
7.3 SECTION DUES, ASSESSMENTS
AND FUNDRAISING
7.3.1 Annual Dues The
annual dues of this Section for each category of its membership shall be
proposed by the Section Executive Committee. This Section shall notify the
Institute of the proposed amount of this Section's annual dues before October
1. Dues rates must be approved by the Institute Executive
Committee.
7.3.2 Collection of
Dues Section dues shall be collected and remitted to this Section as
provided in the Institute Bylaws, in accordance with Institute
procedures.
7.3.3 Fundraising
Activities All fundraising activities of this Section are subject to the
prior approval of the Institute Executive Committee.
ARTICLE 8.0 APPROVAL AND
AMENDMENTS
8.1 APPROVAL BY
INSTITUTE These Bylaws are subject to the initial approval of the
In-stitute Executive Committee, as evidenced by the signature of an authorized
Institute officer appearing hereon. These Bylaws may not be amended or altered
in any manner that will bring them into conflict with the Bylaws, policies,
procedures or directives of the Institute. Any amendment of these Bylaws shall
be subject to the approval of the Institute Executive Committee. The date of
each such amendment, and the Institute Executive Committee's approval thereof,
shall be recorded herein.
8.2 AMENDMENTS
8.2.1 Amendments at Meetings of
the Members Subject to the subsequent approval of the Institute
Executive Committee, these Bylaws may be amended by an affirmative vote of
two-thirds of the Members of this Section present and eligible to vote thereon
at any meeting of this Section.
8.2.2 Amendments by Mail
Ballot Subject to the subsequent approval of the Institute Executive
Committee, these Bylaws may be amended by majority vote of the Members by mail
ballot.
8.2.3 Submission, Approval and
Notice of Amendments All amendments submitted for approval by the
Members of this Section: 1. shall have been approved by the Section Executive
Committee, or set forth in a written petition signed by at least a quorum of
the Members of this Section; or 2. shall have been the subject of not less than
60 days notice to the membership containing the proposed amendment or
description thereof.
8.2.4 Amendments by Executive
Committee These Bylaws may be amended by a two-thirds vote of the entire
Section Executive Committee where (1) the amendments do not substantially
affect the rights, privileges and obligations of the membership of this
Section, or (2) such amendments have been recommended (but not required) by the
Institute, upon 30 days notice to the membership describing the proposed
amendments. All amendments are subject to approval by the Institute Executive
Committee.
8.2.5 Amendments Required by
the Institute These Bylaws shall be amended by the Section Executive
Committee as necessary to comply with (1) changes in Institute Bylaws, policies
or procedures, (2) a directive from the Institute requiring such amendment, or
(3) any laws, regulations, or legal decisions affecting the Institute. Notice
of the amendment or amendments shall be given to the membership of this Section
as soon as practicable after they have been approved by the Institute Executive
Committee. Any directive of the Institute requiring amend-ment of these Bylaws
shall have the same force and effect as an amendment, and shall supersede and
take precedence over any provisions of these Bylaws which are in conflict or
are inconsistent therewith.
RECORD OF
ESTABLISHMENT, ADOPTION, APPROVAL AND AMENDMENT
1.This Section was originally
established on July 7, 1966, under the name New York Section of the American
Institute of Professional Geologists. 2. The formation of this Section was
formally approved by the Institute in 1975. 3. These Bylaws were initially
adopted on December 16, 1991, pursuant to action by the Executive Committee and
a mail ballot of the members of the Northeast Section of the American Institute
of Professional Geologists. 4. These Bylaws were approved by the Institute
for conformity and consistency with Institute Bylaws,
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